Forms

Provide all requested information including details on what you are needing to purchase.  Website links, catalog or item numbers, membership forms, etc. are helpful.

Please review Temporary Remote Work: Reimbursement Guidelines before requesting and furniture, electronics, or other equipment for off-campus use. Purchase of furniture, electronics, or other equipment used at an off-campus location must comply with these guidelines. The Employee Agreement Concerning Use of University Resources form is required by the university for these purchases. Please include a completed copy with department Chair approval with your request. If you have any questions, please contact the HIP Business Office.

Per PPM 330-75, memberships require pre-approval by the department head. In the case of chairs and directors, pre-approval from the HArCS Assistant Dean is required.

Completed forms will electronically route to HIP Business Procurement Team.

IMPORTANT: Be sure to download form to your computer and complete the downloaded form.

Entertainment reimbursements must be turned in within 21 days of the event. All entertainment reimbursement requests should include an Event Attendance Sign In sheet. Find that below.

Submit completed forms along with original paid receipts to The HIP Business Office.

IMPORTANT: Be sure to download form to your computer and complete the downloaded form.

Submit completed form with the Entertainment Reimbursement Form to The HIP Business Office.

Campus Accounting requires a completed W-9 to be on file for any supplier that has a U.S. presence AND will be providing a service to the university. Services include lectures or workshops for which an honorarium will be disbursed.

Submit completed forms to The HIP Procurement Team.

Please fill out, sign and submit the form to your Chair/Director for approval. 

Should you require assistance contact Sean Swift Miller at sswift@ucdavis.edu.

• Use the link provided
• Click on "Enter: Academic Forms Online"
• Log in to system (Kerberos passphrase used)
• Select, fill out, and submit "Sabbatical/Leave of Absence Form"

Once submitted, this form will be forwarded to Chairs/Directors for their initial approval. Please note that leaves in excess of 7 days will require an itinerary and detailed explanation.

Should you require assistance contact Sean Swift Miller at sswift@ucdavis.edu.

• Use the link provided
• Click on "Enter: Academic Forms Online"
• Log in to system (Kerberos passphrase used)
• Select, fill out, and submit "Sabbatical/Leave of Absence Form"

Once submitted, this form will be forwarded to Chairs/Directors for their initial approval. Please remember to upload a sabbatical application statement.

Should you require assistance contact Sean Swift Miller at sswift@ucdavis.edu.

IMPORTANT: Be sure to download form to your computer and complete the downloaded form.

Personal purchase of university property is not within university policy.  In the exceptional event that you purchased items for the university personally, please complete this form.  Please refer to the UCD PPM Manuals. 

Per PPM 330-75, memberships require pre-approval by the department head. In the case of chairs and directors, pre-approval from the HArCS Assistant Dean is required.

Submit completed forms, along with original PAID receipts to The HIP Business Office.

Mileage Log 2024

Mileage Log 2023

This form is used when you travel in your personal vehicle for university business purposes.  The personal vehicle is required to carry Liability Insurance with the State of California mandated minimum limits.  Visit UCD PPM, 370-25 for details.

The current rate of reimbursement is 67 cents per mile starting 1/1/24.

The previous rate of reimbursement is 65.5 cents per mile starting 1/1/23.

This form is required each time a traveler leaves California unless reservations are made through CONNEXUS (the UC sytem travel portal).

Please review the UC Davis Travel Policy Overview (UCD PPM: 300-10) posted at the UC Davis Travel & Entertainment website. If you have difficulty submitting the online form, please use the Help Page on the UC Davis Travel & Entertainment website.

For general questions please contact the Hart Interdisciplinary Business Office.

IMPORTANT: Be sure to download form to your computer and complete the downloaded form.

This form is required each time an employee travels for UC Davis business. A UC Davis Travel Overview has been created for your convenience. Please review the UCD General Travel Policy (PPM: 300-10) before you travel for university business. 

• This form can be used for Pre-Travel reimbursements (for Travel Card of Connexus purchases) or after your trip is complete (for meals, ground transportation, out of pocket purchases, etc). Fill out the travel reimbursement form and attach all original, paid receipts.
• Original receipts showing PAID must be submitted for all expenses for which reimbursement is sought: meals, ground transportation, airfare, lodging. 
• Process your report in AggieTravel.
• The maximum rate for domestic meals is $92 a day. Meal receipts should not contain alcohol.
• The maximum nightly rate for domestic lodging is $333 (not including taxes and fees).
• If a receipt includes a meal for two or more guests, please complete an HIP Entertainment Reimbursement Request. 
• Travel reimbursements must be submitted within 21 days of returning from your trip.

Submit completed forms to The HIP Business Office.

IMPORTANT: Be sure to download form to your computer and complete the downloaded form.

This form should be completed before submitting receipts for Procurement Card (or P-Card) purchases only. Please refer to UCD PPM, 350-22.

Purchases made with Travel Card should use the Pre-Trip and Travel Reimbursement form.

Submit completed forms along with original paid receipts to The HIP Business Office.